Solutions Partner
Right-size
Microsoft 365.
An architect-led review of how you license, secure and use Microsoft 365 — built to retire tool sprawl, surface what you already own, and lock in the lowest defensible cost before your renewal.
New and existing clients ask for this one more than any other — because of the savings we routinely surface before renewal. The review itself is complimentary; you keep the findings either way.
Renewal is the
inflection point.
Microsoft's global pricing update raises list prices 5–43% across key Microsoft 365 SKUs. Existing customers stay on today's pricing only until their next renewal.
| Example SKU | Current /user/mo | New 7/1/26 | Change |
|---|---|---|---|
| Microsoft 365 Business Basic | $6.00 | $7.00 | 17% |
| Microsoft 365 Business Standard | $12.50 | $14.00 | 12% |
| Microsoft 365 E3 | $36.00 | $39.00 | 8% |
| Microsoft 365 E5 | $57.00 | $60.00 | 5% |
| Microsoft 365 F1 | $2.25 | $3.00 | 33% |
| Microsoft 365 F3 | $8.00 | $10.00 | 25% |
| Illustrative example SKUs for discussion. Confirm current and future pricing against your Microsoft agreement and renewal date. | |||
Scope of the
assessment.
A structured, architect-led review of how you license, secure and use Microsoft 365. Every area produces concrete findings — no obligation, no commitment to purchase.
Capabilities you
may already own.
Recent packaging folds capabilities into existing plans that many organizations still buy separately. Worth confirming before you renew.
Stronger security
Microsoft Defender for Office 365 Plan 1, phishing protection, and more — included where you may be paying a third party.
Better IT management
Intune Plan 2, Remote Help and Advanced Analytics for managing devices and apps from one place.
AI productivity
Copilot Chat enhancements and Security Copilot agents (E5) — AI that's already inside your tenant.
Already included with Microsoft 365
| Capability | Often fragmented across | Included in Microsoft 365 |
|---|---|---|
| Chat, meetings & calling | Slack · Zoom | Microsoft Teams |
| File sync & share | Dropbox · Box | OneDrive · SharePoint |
| Device & app management | MaaS360 · standalone MDM | Microsoft Intune (Plan 2) |
| Email & collaboration security | 3rd-party secure email gateway | Defender for Office 365 P1 |
| Identity, SSO & MFA | Okta · Duo | Microsoft Entra ID |
| eDiscovery, DLP & retention | Standalone compliance tools | Microsoft Purview |
Representative example, not a recommendation. Actual coverage depends on your licensing tier, configuration and requirements — confirmed during the assessment.
A representative
deliverable.
A reference deliverable for a fictional 480-seat estate — the same shape of findings register and savings model a live engagement produces.
Current vs. optimized spend
Savings by category
Findings by review area
| Review area | # | Representative recommendation | Est. /yr |
|---|---|---|---|
| Licensing & SKU alignment | 14 | Downgrade 38 over-provisioned E5; reclaim 46 idle seats | $58K |
| Redundant tooling | 9 | Retire Slack, Zoom, Dropbox, MaaS360 — covered by M365 | $61K |
| Cost optimization | 8 | Move to annual commit; align true-up to renewal cadence | $17K |
| Security & compliance | 6 | Consolidate to Defender + Purview; drop email gateway | $12K |
| Collaboration & productivity | 5 | Teams voice rollout; Copilot readiness for 120 users | value |
| Total | 42 | findings | $148K |
Recommended sequencing before renewal
- Reclaim idle seats and downgrade over-provisioned licenses first — fastest, lowest-risk savings.
- Retire redundant tools in waves as Microsoft equivalents are stood up and adopted.
- Re-sequence the renewal to capture annual-commit pricing before July 1.
"Northwind Traders Inc." is a fictional customer. All seats, spend, savings, tools and figures are representative examples for discussion and do not reflect an actual engagement. A live engagement reports against your specific tenant, contracts and renewal date.
Measurable
business outcomes.
The outcomes organizations target are consistent. Figures below are industry reference points, not a guarantee of results.
walk away with.
- ✓A clear picture of underutilized licenses and where SKUs can be right-sized.
- ✓A mapped list of redundant third-party tools and their Microsoft equivalents.
- ✓A prioritized, renewal-aware savings plan with concrete next steps.
- ✓A view of security and Copilot-readiness gaps worth closing.
Expert guidance,
applied before you renew.
Architecture and planning guidance is a complimentary pre-sales service. The discovery call is free — designed to create value, no strings attached.
Before
July 1.
Schedule your complimentary Microsoft 365 Tools Rationalization call. Thirty to forty-five minutes, remote, architect-led — and no obligation.
Expert guidance, applied before you renew